Determining where information should be filed and then being able to quickly retrieve that information again is the cornerstone of an effective Records Management system.

In order to achieve the most efficient method of Classifying and Retrieving information; the QRMS Records Management Software offers you two searching/retrieving utilities:

QKeyword Search - Use "Keywords" to describe the information within the Classification System or within each File . Then use the QKeyword Search function for a quick effective index searching tool.

QFind - Is a global, full text search that uses Boolean logic to search for multiple words or phrases.

Depending on the business functions of your organization, you can use either one of the search/retrieve functions or both.

Some of our clients find that creating and maintaining keywords enables them to instantaneously find the information again while others use only the QFind function to ensure a comprehensive global search each time. Yet other clients use both searches to achieve the most efficient Classification and retrieval system.

QKeyword Search

Keywords can be created and indexed to a Primary, Secondary and/or File.

You can then search for these Keywords using the QKeyword Search window.

• SHOW all files that have been created under a Primary/Secondary

• Automatically ADD a new file based on the information found as a result of the search

• Automatically GO to the selected information to display more detail and/or edit it

QFind

QFind allows you to enter words or phrases that describe the type of information you are trying to retrieve. It then searches all information in the QRMS system (not just keywords) to find a match to what you've entered.

Find What? - Enter what it is you want to search for:

You can:

• Enter multiple words or phrases to search for
• Use Boolean logic
• Turn on or turn off brackets to order the search

Find Where? - Indicate where you want to search

You can search all the information in the entire system or just specific sections:

Results - View the Results of your search

You can:

• View details for each item found
• Display the Files created
• Print the results of the search
• Start an add of a File with the selected result
• Go to the appropriate window to view/maintain the information about the item you found