The Circulation Management (Charge Out/In) function allows you to manage the circulation of Files and Boxes of Files.

With reduced staffing levels and tighter budgets, organizations are required to become more efficient. The task of managing the information you need to conduct your business is essential but is often shuffled to the end of the priority list due to other time constraints.

Do you have one person responsible for managing all your files?

Is each individual responsible for their own information?

No matter how your organization is structured, the ability to find a file in a timely manner is an important function and the QRMS Charge Out module can help you accomplish this!

The QRMS Charge Out/In module is simple and easy to use:

Identify the item that you’re charging out

• An entire File and all it’s components

• An individual Folder or item of information within a file

• Supplemental File Information (such as maps, video tapes etc..)

• A Box

• Files within a Box

And simply click on the Charge Out Button

Review a History of that item and a list of any people on a waitlist for the item

From the Charge Out/In window, you can quickly see the History of an item

• How many times it was charged out

• To whom it was charged out

• And for how long

You can also review any staff that are waiting for the item.

Charge Out, In, Transfer or put a person on a Waitlist for the item

Enter your Staff ID and click on a button and as simply as that, you’ve:

	Charged Out the item
	- OR-
	Charged In the item and automatically created a History
	- OR -
	Transferred an item from one person to another (and in the process created History)
	- OR -
	Put a person on the Waitlist for an item

Automatic notification of people on a waitlist

Any time you try and charge in an item, and there is a user on the waitlist for that item, you’ll be notified.

You can then choose to transfer the item to that person or not.

Use Charge Out in conjunction with Bar Coding

Purchase Bar Coding for use in conjunction with Charge Out!

• Scan in the label from the item

• Scan in your Staff ID label

• Click on a button

Three simple steps!

Your staff will want to use it!

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